Personal information we collect about you may include your name, postal address, email address/s, phone number/s. We do not collect “sensitive personal data” about you.
We collect personal information about you when you interact with us; for example, when you become a member of EPUK or register for one of our events.
We use the personal information collected from you for these purposes:
Your personal information is held on secure databases and only accessed by Board Members and Officers.
We need to keep your information so that we can provide our services to you. In most instances information about your membership will not be stored for longer than three years after you cease to be a member.
We will never sell your data to any third party nor will we share your details with other entities for marketing purposes.
Photographs may sometimes be taken of members and others for promotional purposes. Members and others will be asked whether there are willing to be photographed and their photos used for this purpose at the time the photograph is taken.
Some donations you make will be eligible for Gift Aid. As part of this process EPUK is required to submit your details including your address to HMRC, and in asking us to make a Gift Aid claim you are giving us permission to use your personal details in this way.
The accuracy of your information is important to us. If you change your email address, or any of the other information we hold is inaccurate or out of date, please email EPUK at firstname.lastname@example.org.
You have the right to request a copy of the information we hold about you. Before we are able to assist with your request, we need you to confirm your identity and what data you require.
You have the right to request for your data to be removed.
This policy is available on the EPUK website. The policy may change from time to time. If any material change/s are made EPUK will highlight the changes in our monthly newsletter.
Any questions about the operation of this policy or any concerns that the policy has not been followed should be referred in the first instance to email@example.com
Policy agreed by the Board of Trustees on 25 May 2019
To be reviewed at regular intervals
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